Is SGCD a shared file drive?

No. Its main purpose is the control record around a document: identity, revision, status, owner, dates, workflow, and activity history. File storage is only one part of that process.

Can SGCD track document revisions?

Yes. It is designed to record revision details and status so users can distinguish current work from superseded or historical records.

Can it alert us to upcoming reviews or expiry dates?

SGCD can flag approaching and overdue dates within its tracking views. The organisation must still define the correct dates and ensure the responsible person acts on them.

Can different departments have different responsibilities?

Yes. Documents can be associated with departments, users, and roles so the workflow reflects who prepares, reviews, approves, or consults the record.

Does SGCD make us compliant with ISO 9001?

No. It can support controls for documented information, but conformity depends on the organisation's processes, implementation, evidence, and external assessment where applicable.

Does SGCD replace our document-approval procedure?

No. It provides a place to operate and record that procedure. The organisation must define approval authority, review criteria, access rules, and retention requirements.

SGCD Documental - Document Version Control

SGCD Documental dashboard showing document status and deadlines

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Stage 3: Document & Control

Controlled Document Management

Keep controlled documents current, assigned, and traceable

SGCD is a document control and revision management solution for organisations that need a structured record of controlled documents across teams or departments. It helps users register documents, manage versions and status, follow review or expiry dates, apply role-based responsibilities, and retain an audit history without claiming that the software alone satisfies a management-system standard.

Serves
- Document controllers, quality managers, and management-system coordinators
- Department heads, reviewers and internal auditors
- Regulated settings: aviation, manufacturing, engineering, healthcare, laboratories, energy, food, professional services, and more

What it helps you do

1. Build a controlled document register

Record the title, type, department, reference, revision, priority, status, tags, and other details needed to identify each document.

2. Manage revisions and document status

Keep the current revision visible while retaining enough history to understand how the document has changed over time.

3. Follow review dates and deadlines

Track validity, review, or expiry dates and bring overdue or approaching items to the team's attention.

4. Assign departmental responsibility

Connect documents with departments, users, and defined roles so ownership and permitted actions are clearer.

5. Follow progress through a controlled workflow

Record the steps a document moves through — such as drafting, review, approval, and distribution — according to the organisation's configured process.

6. Retain an activity trail

Keep a chronological record of relevant document actions for internal oversight and later review.

7. Monitor the document portfolio

Use dashboards and status views to see pending, overdue, and completed work across departments.

Scope and important limits

SGCD supports documented-information control; it does not determine whether a document is technically correct, provide regulatory approval, award ISO certification, or replace the organisation's approval authorities. The organisation remains responsible for defining roles, retention rules, access permissions, and approval criteria, and any electronic acknowledgement or signature should not automatically be treated as qualified without confirming the method, identity controls, and jurisdiction.

Controlled Document Management

Keep controlled documents current, assigned, and traceable

What it helps you do

1. Build a controlled document register

2. Manage revisions and document status

3. Follow review dates and deadlines

4. Assign departmental responsibility

5. Follow progress through a controlled workflow

6. Retain an activity trail

7. Monitor the document portfolio

Scope and important limits

Suggested bundle: Audit Readiness

SGCD

AviGAP

AviCompliance

SGMC

Frequently Asked Questions.